- Get a server. Rather than saving records across a number of PCs, use a central server to store your documents. As your business grows, you will have a place for each document on the server, and know where to find it, as opposed to searching through multiple computers. Having a central server also makes it easier to back up your important documents daily.
- VoIP services. Voice over IP phone systems can be up to 40 percent cheaper than your standard phone office systems. Many features on VoIP systems are designed specifically to make your business run smoother. Voice mails can be sent to your e-mail and passed along like any other attachment. With massive amounts of personalization, and extra low prices, VoIP are a new, but popular contender in the small office phone system market.
- Set up your website. While you want your site to look good, it will save you more time if you focus on beefing it up with quality content. Anticipate questions your customers will have and make sure the website answers those questions. A complete FAQ will handle most clients, and give them a solid overview of your company. Many web hosting companies make setting up a website simple, even for those who aren't technologically inclined.
- Get it online and automated. Set up an accounting program that handles your accounting, and automate the process. Use accounting software that generates invoices and sends reminders when payments are late. You can also link your accounting software to your bank account to handle electronic transfers for you.
You can make things easier on yourself as a small business owner by taking advantage of the technology at your fingertips. As a result, you have more time to focus on the important things, like that next big project...
